HCSS Conference 2020: Video Instructions for Presenters

HCSS Conference 2020 Video Instructions for Presenters

  • Submission link for talks: https://cps-vo.org/hcss20/submit-presentation
  • Submission link and guidance for posters: https://cps-vo.org/hcss20/posters

Specifications for Talk Presentations

  • Length: 25 minutes
  • MP4 file format
  • 16:9 aspect ratio preferred
  • Clear audio (headings and headsets are permitted)
  • The following file naming convention: lastname_firstname_hcss2020.mp4 (e.g. MODE_Edna_hcss2020.mp4)
  • Fullscreen slides with a speaker inset, as shown here:

Note: The placement of your webcam footage should be on the right-hand side (top or bottom) of the slides. Please ensure the inset does not substantially obstruct your presentation.

Slide Specifications

  • 16:9 aspect ratio preferred
  • PDF Format
  • The following file naming convention: lastname_firstname_hcss2020.mp4 (e.g. MODE_Edna_hcss2020.pdf)

General Recording Tips

  1. Please ensure that the webcam inset of your own face does not obstruct any part of your slides.  For example, if you place it at the top right, ensure that it doesn’t cover any part of any title on any slide.
  2. Ensure your surroundings are quiet, no background noise.
  3. Turn off any alerts on your computer, phone, etc. (e.g., use do-not-disturb mode).
  4. Avoid using a noisy keyboard, especially if the space-bar makes a distinct clicking sound.  If you can’t use a quieter keyboard, use keys other than the space-bar (e.g., right or down arrow key); or advance your slides using the mouse.
  5. Finally, you and your co-authors should watch your own videos to ensure they look and sound good.

Recording Your Talk with Zoom

Authors may use any video conferencing software that is able to record a picture-in-picture screen-shared presentation. For example, here are the instructions for recording your presentationusing Zoom:

  1. Open the Zoom desktop application and select New Meeting.
  2. Select Join with computer audio if prompted. Please use headphones or a headset equipped with a microphone for high quality audio. Be sure you are unmuted.
  3. Open your presentation on your computer and maximize it so that it is in full screen mode.
  4. Click on the green Share Screen button on the bottom toolbar of Zoom.
  5. Select the screen containing your presentation. Leave "Share computer sound" and "Optimize Screen Share for Video Clip" unchecked. Click Share.
  6. Your video will automatically place itself in the top right hand corner. We ask that you please click through your presentation slides with your video window in the top right corner to ensure that your webcam footage does not cover any pertinent information on your slides. If so, we ask that you please edit your slides with the top right hand video footage box in mind. 
  7. Hover your mouse over the "You are screen sharing" green bar so that the menu bar above appears. Select More.
  8. When you are ready to record your presentation, select Record from the dropdown menu. You may be given the choice to "Record on this computer" or "Record to the Cloud," please choose what fits best for you.
  9. When you have finished recording, hover your mouse over the "You are screen sharing" green bar so the menu appears again. Select More.
  10. From the drop down menu, select Stop recording. You may also Pause recording if you are not finished and resume when you are ready.
  11.  Your video will export once your meeting has ended. Select Stop Share to end your screen share.
  12.  Select End>End Meeting For All in the bottom right corner of your Zoom meeting.
  13. Your video will now automatically convert and your computer may prompt you for access to the Documents folder to save your video. Click OK.
  14. Your video is now saved to your computer in the Documents folder. Be sure to review the footage of your presentation for any technical issues such as lapses in audio or lost webcam or slide footage.
  15. Please use the following file naming convention, wherein [lastname] is the last name of the primary author of the paper: lastname_sessionname_hcss2020.mp4 (e.g. WILDING_PaperSession1_hcss2020.mp4
  16. Finally, upload the .mp4 file via the HCSS submission system.

We may contact you with questions or additional edits upon our review.

Zoom Tutorials

Other Software Options

If you choose not to record your presentation using Zoom, please ensure that your video uses: 

  • 16:9 aspect ratio
  • the picture-in-picture format detailed above 
  • MP4 file format (.mp4) 

When you are ready, please submit your video via the HCSS submission system.