HotSoS 2025 Poster / Demo Session

Important Dates and Submission Links

• March 14, 2025: Presenter bio, headshot, and camera-ready abstract (ALL talks, posters, and demos) 
• March 26, 2025: Camera-ready poster and demo materials (posters and demos)  - submit below
• March 28, 2025: Presentation slides (talks)
• April 1 - 3, 2025: HotSoS Symposium

The deadline for submitting your poster/demo materials is Wednesday, March 26th.

The HotSoS networking and poster/demo sessions will be held on the Gather platform. This platform was carefully selected to ensure a more immersive online user experience. The platform can support poster files, slides, and demonstration videos. Please prepare a poster OR a slide deck with up to six slides. You may also optionally prepare a demo video.

Poster / Slide Requirements

• PDF or PPTX format.
• HotSoS logo
• HotSoS details:    
  Hot Topics in the Science of Security (HotSoS) Symposium      
  TBD | Hosted by the National Security Agency
• The following file naming convention, wherein [lastname] is the last name of the primary author: [lastname]_hotsos2025_poster.pdf      
  (e.g. Smith_hotsos2025_poster.pdf)

There are HotSoS branded poster and slide templates available to use, but you are not required to do so.

Downloads

Demo Video (optional)

If you would like to create a demo video, this will be displayed in the virtual space next to your poster/slides. Attendees will have the ability to watch the video during breaks and networking sessions even if your booth is not staffed.

Video requirements

• 5-minute max length
• MP4 or MOV file format
• 16:9 aspect ratio preferred
• Clear audio (headsets are permitted)
• The following file naming convention, wherein [lastname] is the last name of the primary author: [lastname]_hotsos2025_demo.pdf

Virtual Platform

Gather is a 2D world with 8-bit graphics. Participants move their avatar around the symposium space using their keyboard’s arrow keys. The poster and demo materials will be pre-loaded onto virtual poster stands. To interact with the materials, symposium attendees will "walk" up to the poster stand and press the “x” key to enter a full screen viewing. The presenter and attendees will be able to interact while the attendee is viewing the materials. An example poster room looks like this:      

The organizers will add your materials to the platform. We will make the space available to you in advance of the symposium so you can familiarize yourself and test your settings.

If you have any questions please contact the organizers at hotsos2025@sos-vo.org. ​We look forward to your participation!